What You Should Know About Catering This Year

Picking a Caterer for Your Event

Regardless of the type of event you’re organizing, whether it’s a business expo, a fundraiser, a business workshop or a wedding, you need to pick a good caterer. The food is always important! But what are the things you have to consider when choosing a caterer?

If you’re a new to all this, here are tips that can help:

Finding Prospects

As a neophyte, you’ll have to begin from the bottom. That means getting recommendations from friends and relatives, and checking out online reviews. If you have chosen a venue, you can also approach the management for help.

Inspecting the Premises

This is crucial. Before booking any catering service, take a look around their kitchen. The area must be organized and sanitary, period. Otherwise, you’ll only be putting your health and that of your guests in danger.

Reviewing the Menu

Not all caterers are suitable for all types of events, and certainly, you’ll want one that fits your needs to a T. During your meeting, discuss any menu ideas you may have in your mind. They should welcome your inputs, or you can find yourself another prospect. If you or any of your guests has dietary restrictions, such as food allergies, make it a point to tell the caterer.


If you don’t know how much staff you’ll need, here’s a good guide:

> With buffets, two servers for 30 guests is the norm. If you have a larger group, you’ll need two or three more runners for restocking chafing stations and clearing dishes.

> Sit-down dinners usually need at least one server per table of eight, with more servers to take care of the drinks.

> For the bar, one staff per 50 guests is manageable, plus more bartenders for specialty drink stations you might want to have.

> For every six members of staff, have one captain of service.

Menu Tasting

Professional caterers usually provide menu tasting for their clients. Everyone may think their food is fantastic, but if it’s lame to you, there’s no need to feel obliged to hire them. Choosing the menu is personal to you, and certainly, you have to like their food.


Don’t go for a caterer just because they charge cheap, but cost will always be important nevertheless. Be clear about your budget, and be sure that the quote you’re given already covers everything. Lastly, before you sign the contact, ask them if there are any hidden or additional fees. You don’t want that kind of surprise.

As you can see, it will probably take a little time to look for a good caterer. But you can rest assured it’s going to be time well-spent.

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